19 Oct

Assistant The Executive Director Administrative Coordinator Jobs Vacancy in Asia Art Archive

Position
Assistant The Executive Director Administrative Coordinator
Company
Asia Art Archive
Location
Opening
19 Oct, 2017 30+ days ago

Asia Art Archive urgently required following position for Assistant The Executive Director Administrative Coordinator. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Assistant The Executive Director Administrative Coordinator Jobs Vacancy in Asia Art Archive Jobs Details:

ASSISTANT TO THE EXECUTIVE DIRECTOR & ADMINISTRATIVE COORDINATOR Art is knowledge. Asia Art Archive is a catalyst for new ideas that enrich our understanding of the world through the collection, creation, and sharing of knowledge around recent art in Asia. We are seeking a candidate to support the daily administrative work of the Executive Director and the organisation. The individual will work closely with the Executive Director, and with the administrative team. This is an exciting opportunity to gain substantial experience in arts administration and management in a dynamic organisation at the centre of the regional contemporary art scene. Responsibilities  Assisting the Executive Director with all administrative duties, including appointment

scheduling, travel arrangements, and correspondence  Preparing documents and reports for meetings  Working in a professional and focused manner to schedule internal and external

meetings for the Board and subcommittees, project teams, etc.— including booking conference rooms and arranging lunches

 Organising and working with other departments to arrange events  Liaising with building management on any premises-related issues  Assisting in the administrative and daily logistical operations of the organisation  Assisting in resources management and operations support  Administering correspondence, managing incoming calls, and prioritising phone

messages, emails, and mail  Handling all calls and visitors with grace, sophistication, and professionalism  Liaising with the Board of Directors as needed The ideal candidate should be an outgoing and creative team player able to work independently. Further requirements are:  Excellent organisational and planning skills, and the ability to coordinate multiple projects

simultaneously  Ability to solve problems creatively and diplomatically  Flexible attitude and willingness to work after office hours  A good team player  Discretion and confidentiality are essential  Provides systematic and dependable follow-up  At least 2–3 years in a relevant position  BA degree in the arts  Proficiency in Microsoft Word, Excel, and PowerPoint  Excellent interpersonal communication skills in English and Chinese (written and oral)  A genuine interest in contemporary art

To apply, please send a cover letter and resume with expected salary to Sally Lee at sally@aaa.org.hk. Only shortlisted candidates will be contacted. Personal data collected will be used for recruitment purposes only.


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